SCENE 01 / TALENT COORDINATION
Talent Coordination
Professional artist management and logistics for productions in New York.
Talent planning handles the logistics of working with on-screen performers. This covers scheduling, transport, lodging, wardrobe fittings, and on-set management. New York runs an unmatched production scene, from Steiner Studios in Brooklyn Navy Yard to Silvercup Studios in Long Island City and Kaufman Astoria Studios in Queens. Strong talent planning keeps performers prepared, comfortable, and ready when needed across the world's busiest filming city.
We provide talent planning that handles the logistics of running your cast on a New York shoot. Our team books travel, lodging, ground transport, and daily schedules for performers across Manhattan, Brooklyn, Queens, and the Tri-State area. We work closely with NYC talent agencies and SAG-AFTRA reps so your talent is where they need to be, when they need to be there.
Capabilities
Complete Talent Solutions
Expert talent coordination ensuring performers are supported and prepared throughout production.
01
Schedule Management
- Call time coordination
- Availability tracking
- Conflict resolution
- Travel scheduling
- Rehearsal planning
Perfect Timing
02
Travel & Logistics
- Flight arrangements
- Accommodation
- Ground transport
- Per diem management
- Visa assistance
Seamless Travel
03
On-Set Support
- Talent liaison
- Comfort management
- Wardrobe coordination
- Makeup scheduling
- Holding areas
Professional Care
04
Administration
- Contract coordination
- Payment processing
- Union compliance
- Work permits
- Documentation
Complete Admin
Professional Talent Management
Comprehensive Coordination
End-to-end talent management from initial scheduling through production wrap, handling all logistics and support needs.
On-Set Excellence
Professional on-set support ensuring talent comfort, coordination with departments, and seamless production integration.
International Expertise
Experienced with global talent including visa coordination, cultural considerations, and multi-language communication.
Coordination Statistics
Why Us
Why Choose Fixers in New York for Talent
01.
Talent Expertise
Our skilled coordinators know New York's intense production scene and the tricky logistics of running performers across Manhattan, Brooklyn, and the boroughs.
02.
International Experience
We bring deep experience with global talent, including visa planning, travel logistics, and cultural needs.
03.
Reliable Execution
We hit zero missed call times through careful planning, clear communication, and early problem-solving.
04.
Professional Relations
We hold strong ties with major New York talent agencies, SAG-AFTRA's New York office, and casting directors across Manhattan and Brooklyn, which makes joint work seamless.
Our Coordination Process
Talent Assessment
We review your talent roster and map out every planning and logistics need.
Planning & Setup
Full planning that covers schedules, travel, and on-set needs.
Active Coordination
Day-to-day talent management that keeps performers where they need to be, when they need to be there.
Wrap & Follow-up
Full wrap planning and post-prod follow-up as needed.
On Location
Cast logistics tuned to the world's busiest filming city
Coordinating talent in New York means working inside the densest talent scene on the planet. Our team holds working ties with the main agencies based or co-based in Manhattan: CAA, UTA, WME, Paradigm, ICM Partners, Innovative Artists, Buchwald, and Atlas Talent. We also work with the casting directors who run sessions out of Midtown and the SAG-AFTRA New York Local 1 office on Fifth Avenue. We handle call-time sheets, fittings at NYC costume houses such as Eric Winterling and the Western Costume satellite, and on-set holding at Steiner Studios in the Brooklyn Navy Yard, Silvercup in Long Island City, Kaufman Astoria in Queens, and York Studios in the Bronx. Each cast member's day runs as a chain of timed handoffs from pickup through wrap.
Day-to-day work covers ground transport between JFK, LaGuardia, Newark, and Teterboro and the hotels of Tribeca, the Upper East Side, and Williamsburg. We layer in NYPD Movie & TV Unit planning for VIP transport through Times Square, the Meatpacking District, and SoHo when paparazzi pressure spikes. Per diems are squared against New York State labour rules. Work permits and visa planning run alongside Department of Labor minor-on-set sign-offs, and AEA crossover talent from Broadway and Off-Broadway are scheduled around their evening curtain calls.
Wardrobe, makeup, and hair calls are mapped against IATSE Local 798 and Local 161 regions, with a coordinator on call through each shoot day. High-profile bookings get layered privacy through hotel back-of-house routing, NYC Ferry options in place of the bridge crossings, and quiet movement around Hell's Kitchen and the Lower East Side.
FAQ
Frequently Asked Questions
What's included in talent coordination?
Full talent management, including scheduling, travel, lodging, ground transport, on-set liaison, wardrobe and makeup planning, and admin support. We handle it all so talent can focus on the performance.
How do you handle international talent?
We set up every part of global talent, including visa help, travel, cultural briefings, and support in many languages. Our team brings deep experience with global talent.
Can you manage high-profile or celebrity talent?
Yes. We bring deep VIP management experience, including added security planning, privacy protection, and special requests. We know what high-profile performers need.
How do you ensure talent arrives on time?
We plan with buffer times, early communication, live tracking, and backup plans. Our 100% on-time delivery rate shows how seriously we take reliability.
Related Services
Productions in New York that need this often pair it with Crew Hiring Services, Local Fixer Services, and Production Scheduling Services for full coverage. Most projects also draw on Pre-Production Services and Talent Coordinator.
On Set
Ready for Professional Talent Coordination?
Expert talent management ensuring your performers are supported throughout production.