SCENE 01 / TALENT COORDINATION
Talent Coordination
Professional artist management and logistics for productions in New York.
Talent coordination manages the logistics of working with on-screen performers, including scheduling, transportation, accommodations, wardrobe fittings, and on-set management. In New York's unparalleled production landscape — from Steiner Studios in Brooklyn Navy Yard to Silvercup Studios in Long Island City and Kaufman Astoria Studios in Queens — effective talent coordination ensures performers are prepared, comfortable, and available when needed amid the demands of the world's most active filming city.
We provide talent coordination services that handle the logistical demands of managing your cast throughout production in New York. Our team arranges travel, accommodation, ground transportation, and daily scheduling for performers across Manhattan, Brooklyn, Queens, and the Tri-State area, working closely with NYC-based talent agencies and SAG-AFTRA representatives to ensure your talent is where they need to be, when they need to be there.
Capabilities
Complete Talent Solutions
Expert talent coordination ensuring performers are supported and prepared throughout production.
01
Schedule Management
- Call time coordination
- Availability tracking
- Conflict resolution
- Travel scheduling
- Rehearsal planning
Perfect Timing
02
Travel & Logistics
- Flight arrangements
- Accommodation
- Ground transport
- Per diem management
- Visa assistance
Seamless Travel
03
On-Set Support
- Talent liaison
- Comfort management
- Wardrobe coordination
- Makeup scheduling
- Holding areas
Professional Care
04
Administration
- Contract coordination
- Payment processing
- Union compliance
- Work permits
- Documentation
Complete Admin
Professional Talent Management
Comprehensive Coordination
End-to-end talent management from initial scheduling through production wrap, handling all logistics and support needs.
On-Set Excellence
Professional on-set support ensuring talent comfort, coordination with departments, and seamless production integration.
International Expertise
Experienced with global talent including visa coordination, cultural considerations, and multi-language communication.
Coordination Statistics
Why Us
Why Choose Fixers in New York for Talent
01.
Talent Expertise
Experienced coordinators who understand New York's intense production environment and the unique logistics of managing performers across Manhattan, Brooklyn, and the boroughs.
02.
International Experience
Extensive experience with international talent including visa coordination, travel logistics, and cultural considerations.
03.
Reliable Execution
Zero missed call times through meticulous planning, clear communication, and proactive problem-solving.
04.
Professional Relations
Positive relationships with major New York talent agencies, SAG-AFTRA's New York office, and casting directors across Manhattan and Brooklyn, enabling seamless collaboration.
Our Coordination Process
Talent Assessment
We review your talent roster and identify all coordination requirements and logistics needs.
Planning & Setup
Comprehensive coordination planning including schedules, travel, and on-set requirements.
Active Coordination
Day-to-day talent management ensuring performers are where they need to be, when they need to be there.
Wrap & Follow-up
Complete wrap coordination and post-production follow-up as needed.
On Location
Cast logistics tuned to the world's busiest filming city
Here is how the work lines up. Lining up talent in New York means operating inside the densest talent ecosystem on the planet. Our team holds working relationships with the principal agencies headquartered or co-headquartered in Manhattan — CAA, UTA, WME, Paradigm, ICM Partners, Innovative Artists, Buchwald, and Atlas Talent — plus the casting directors who run sessions out of Midtown and the SAG-AFTRA New York Local 1 office on Fifth Avenue. We handle call-time sheets, fittings at NYC costume houses including Eric Winterling and the Western Costume satellite, and on-set holding at Steiner Studios in the Brooklyn Navy Yard, Silvercup in Long Island City, Kaufman Astoria in Queens, and York Studios in the Bronx, sequencing every cast member's day as a chain of timed handoffs from pickup through wrap.
Day-to-day execution covers ground transportation between JFK, LaGuardia, Newark, and Teterboro and the hotels of Tribeca, the Upper East Side, and Williamsburg, with NYPD Movie & TV Unit coordination layered in for VIP transport through Times Square, the Meatpacking District, and SoHo when paparazzi pressure spikes. Per diems are reconciled to New York State labour rules, work permits and visa coordination run alongside Department of Labor minor-on-set authorisations, and AEA crossover talent from Broadway and Off-Broadway are scheduled around their evening curtain calls.
Wardrobe, makeup, and hair calls are stripped against IATSE Local 798 and Local 161 regions, with a coordinator on call through every shoot day. High-profile bookings receive layered privacy through hotel back-of-house routing, NYC Ferry alternatives to the bridge crossings, and discreet movement around Hell's Kitchen and the Lower East Side.
FAQ
Frequently Asked Questions
What's included in talent coordination?
Complete talent management including scheduling, travel arrangements, accommodation, ground transport, on-set liaison, wardrobe/makeup coordination, and administrative support. We handle everything so talent can focus on performance.
How do you handle international talent?
We coordinate all aspects of international talent including visa assistance, travel arrangements, cultural briefings, and communication in multiple languages. Our team has extensive experience with global talent.
Can you manage high-profile or celebrity talent?
Yes, we have extensive VIP management experience including enhanced security coordination, privacy protection, and specialized requirements. We understand the unique needs of high-profile performers.
How do you ensure talent arrives on time?
Meticulous planning with buffer times, proactive communication, real-time tracking, and backup arrangements. Our 100% on-time delivery rate reflects our commitment to reliability.
Related Services
Productions in New York that need this often pair it with Crew Hiring Services, Local Fixer Services, and Production Scheduling Services for full coverage. Most projects also draw on Pre-Production Services and Talent Coordinator.
On Set
Ready for Professional Talent Coordination?
Expert talent management ensuring your performers are supported throughout production.