Travel Coordinator Services

Here is how the work lines up. Travel planning on New York shoots sits at the intersection of one of the densest hospitality networks in the world and a four-airport regional system that pulls cast and crew through JFK, LaGuardia, Newark Liberty and Teterboro on any given week. The coordinators on our roster have built long-running partnerships with NYC corporate-travel agencies servicing Steiner, Silvercup, Kaufman Astoria and Broadway Stages shoots, and they agree production rates with Delta, United, American, JetBlue and the global carriers operating out of JFK Terminal 4 and Newark Terminal B, alongside the private aviation ops based at Teterboro for talent and executive moves.

Here is the layout. They handle Amtrak Acela bookings along the Northeast Corridor for crew moves between Penn Station, Washington Union and Boston South Station, run LIRR, NJ Transit and Metro-North planning for shoots that reach into Long Island, the Hudson Valley and Connecticut, and source lodging across the full NYC range — from the Plaza, the St.

Here is how the work shapes up. Regis, the Pierre, the Carlyle, the Mark, the Greenwich Hotel and 1 Hotel Brooklyn Bridge through Wythe Hotel in Williamsburg, the Bowery Hotel, the Soho Grand and the long-stay corporate apartment inventory in Tribeca, the West Village, DUMBO and Long Island City.

Here is how it adds up. On a working production, our New York travel coordinators run itinerary management for entire crews and cast across pre-production, principal photography and wrap, manage O-1, P-1 and H-2B visa applications for non-US cast and crew through immigration counsel and the US consular network in the talent's home country, track I-94 entry records, handle ATA carnet logistics on gear moving with the production team, and set up arrival transfers at JFK, LaGuardia, Newark and Teterboro along with the AirTrain interface at JFK and Newark.

Here is the run-down. They keep 24/7 lines open for last-minute rebookings when NYC weather, schedule shifts or location changes ripple through the plan, keep per-diem ledgers aligned with IATSE and DGA East scale, manage hotel block bookings with the force-majeure clauses set for NYC film production, and set up with the production accountants running Cast & Crew, Entertainment Partners and Wrapbook payroll to make sure travel costs flow correctly into Empire State Development PCN qualifying-spend submissions for the 30 percent New York State Film Tax Credit plus the 10 percent NYC uplift.

They liaise with the production office on weekly travel manifests, brief incoming cast and crew on JFK, LaGuardia, Newark and Teterboro arrival logistics, and act as the on-call escalation point through wrap. We match coordinators based on scale, immigration complexity and prior NYC tax-credit experience.